Operations
General Office Security

SECURITY CHECKLIST

The following is a list of general office security suggestions, which are offered to you as an aid in establishing your internal security procedures:

  • Restrict office keys to those who actually need them.
  • Keep complete, up-to-date records of the distribution of all office keys.
  • Establish uniform procedures for collecting keys prior to the termination of employees.
  • Establish a rule that keys must never be left unguarded on desks or cabinets.
  • Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
  • Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
  • Ensure that a responsible person is in charge of issuing all keys.
  • Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system.
  • Insist on identification from repairmen who come to work in your office.
  • Clear all desks of important papers.
  • When working alone in the office at night, lock the front door to prevent anyone else from entering.
  • Keep the police, fire department, and building security telephone numbers posted.
  • Double check to see that all doors are securely locked before you leave.

REPORTING A PROBLEM

If you have a security problem, see a suspicious person, see a suspicious event, or have a safety concern, call the Property Management Office immediately (704) 714-1100. The phone will be answered during normal business hours by the Property Management staff. Remember, if you are in doubt, call.